5320 Charitable Foundation
District 5320 has established a Charitable Foundation for the exclusive use of Rotary clubs within the District.
There are important points to understand about this organization:
- It has no connection to, nor is it intended to compete with the Foundation of Rotary International.
- It will have no projects of its own. All activities are those initiated by its members, the individual clubs of District 5320.
- By law, its governance is separate from that of District 5320.
The Mission of Rotary International District 5320 Charitable Foundation shall be to provide a qualified charitable organization to support individual Rotary Clubs of District 5320 in their fund raising for charitable activities.
Board of Directors
The Board of Directors is comprised of 5 past-Presidents and 4 Past District Governors. There shall be no more than one member from each club. The current Board is as follows:
RULES OF OPERATION
CLUB CHARITABLE ACTIVITIES (NON EVENT)
- The District Charitable Foundation will provide a 501(c)(3) organization for the purpose of receiving donations from individuals and organizations.
- In order to use the services of the Foundation a Charitable Project Proposal must be submitted to and approved by the District 5320 Charitable Foundation (DCF).
- All contributions shall be in the form of checks (NO CASH) payable to the Rotary International District 5320 Charitable Foundation.
- Each deposit shall be designated and tracked for the benefit of each club responsible for the donation.
- Clubs raising money for a specific charity or charities must get an exemption letter from the charity showing that the charity is a 501(c) (3) organization and that it is NOT a private foundation under IRC 509(a) before the Foundation will send a check to that organization. A copy of the exemption letter must be given to and shall be retained by the Foundation. An exception to this policy may be made by the Board provided the Club sends a written request stating the reasons for the exception, and the names of the recipients who not a qualified 501(c)(3) charity, but qualify as a charitable activity under the Code and Regulations. Included in the request must be the social security number or tax identification number of any individual recipients.
- The Foundation will not write checks payable to the Club except for reimbursement of fundraising expenses. The checks will be made payable to the qualifying recipients or charities.
- There will be an administrative fee for the Foundation services of 3% of gross receipts with a minimum of $100.
CLUB FUND RAISING EVENTS
- Clubs wishing to use the DCF for an event must first send a proposal to the DCF outlining the type of event, expected revenue, expected expenses (see attached proposal outline to be sent to clubs). This proposal must be approved by the DCF prior to any solicitation by the Club for donations. The DCF may choose not to participate at its sole discretion.
- At the conclusion of the event, the DCF will pay all expense invoices connected with the event submitted by the Club and approved by an officer of the Club up to the amount collected. The DCF reserves the right to incur and pay any out-of-pocket expenses that they deem necessary and are not absorbed by the Club. A DCF administrative charge will be deducted from the proceeds before paying any expenses. Any balance remaining after expenses will be held pending notification by the Club of the name and address of the approved, registered charity (see No. 4 under Activities above).
- Foundation checks will not made payable to the Club. They will be made payable to Club approved vendors and the ultimate qualifying recipients or charities. The one exception to this policy would if the Cub submitted satisfactory evidence of Club payment of an up-front approved expense related to the fundraiser and paid prior to involving the DCF. That expense would be reimbursed to the Club with a DCF check, but only after the event when sufficient funds had been received from the Club to cover that expense.
- The DCF will send to the Club the accounting of the event with a request that the Club send to the DCF a list of the names and complete addresses of all contributors whose net tax deductible amount was $250 or more. The DCF will then issue the appropriate letters to these donors.
- The Clubs will be notified that those in the City of Los Angeles and/or Los Angeles County should have a social service permit for a fund raising event and we request a copy of this permit for our files. Orange County Clubs will comply with any similar Orange County Permit.
For more information about the District 5320 Charitable Foundation, please contact Chair Mary Mar.