Insurance and Youth Protection
*Updated instructions for 2012/13!
Downloading of the files linked here now requires use of your DaCdb userid and password.
Certificate of Insurance
Third parties may request a certification of insurance (PDF) as evidence of your club’s commercial general liability insurance for a fundraiser or service project. A certificate of insurance is a document that details the type of insurance coverage, the insurance companies providing the coverage, and the dates and limits of coverage for your club’s event. For additional information, please see the certificate of insurance information sheet (PDF).
Creating your own certificate from your computer is convenient and fast! Please see the certificate of insurance instructions (PDF).
Additional instructions for obtaining or downloading insurance certificates including “additional insured” endorsements can be obtained by reading this Secure File on DaCdb.
Directors and Officers/Employment Practices Insurance for Your Rotary Club
- Letter to Insureds
- D&O/EPL Insurance Summary
Youth Protection Policy
Each District 5320 youth activities program and participating Rotary Clubs will develop a screening and selection process appropriate for the adults working with youth in a specific program.
After selecting the best possible leaders, further protection for children and the adult leaders is structured into the program through policies that guard against abuse and provide security for its youth participants. The following policies have been adopted to provide security for youth; in addition they serve to protect rotarians from situations in which they are vulnerable to allegations of abuse.
- Two-deep leadership. Two Rotarian adult leaders or one Rotarian leader, a teacher or a parent-both of whom are 21 years of age or older-are required on all trips and outings. If the activity is coeducational, leaders of both sexes must be present. The participating organization is responsible for ensuring that sufficient leadership is provided for all activities.
- No one-on-one contact. One-on-one contact between adults and participants is not permitted.
- Respect of privacy. Adult leaders must respect the privacy of participants in situations such as changing into swimsuits or taking showers at activities and intrude only to the extent that health and safety require. They must also protect their own privacy in similar situations.
- Separate accommodations. When attending overnight events, no youth is permitted to share a room with an adult other than their parents or guardians.
- Proper preparation for high-adventure activities. Activities with elements of risk should never be undertaken without proper preparation, equipment, supervision, and safety measures.
- No secret organizations. There are no secret organizations recognized in Rotary. All aspects of Rotarian programs are open to observation by parents and leaders.
- Constructive discipline. Discipline should be constructive and reflect the program’s underlying values. Corporal punishment is never permitted.
- Hazing prohibited. Physical hazing and initiations are prohibited and may not be included as part of any rotary activity.
- Youth leader training and supervision. Adult leaders must monitor and guide the leadership techniques used by youth leaders.
Adherence to these policies not only enhances the protection of participants but also ensures the values of Rotary are preserved. It helps to protect volunteer adult leaders from situations that are deemed at risk by creating barriers to abuse.